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Create readme files for logical "clusters" of data. In many cases it will be appropriate to create one document for a dataset that has multiple, related, similarly formatted files, or files that are logically grouped together for use (e.g. a collection of Matlab scripts). Sometimes it may make sense to create a readme for a single data file.
Name the readme so that it is easily associated with the data file(s) it describes.
Write your readme document as a plain text file, avoiding proprietary formats such as MS Word whenever possible. Format the readme document so it is easy to understand (e.g. separate important pieces of information with blank lines, rather than having all the information in one long paragraph).
Format multiple readme files identically. Present the information in the same order, using the same terminology.
Use standardized date formats. Suggested format: W3C/ISO 8601 date standard, which specifies the international standard notation of YYYY-MM-DD or YYYY-MM-DDThh:mm:ss.
Follow the scientific conventions for your discipline for taxonomic, geospatial and geologic names and keywords. Whenever possible, use terms from standardized taxonomies and vocabularies, a few of which are listed below.
|Getty Research Institute Vocabularies||geographic names, art & architecture, cultural objects, artist names||http://www.getty.edu/research/tools/vocabularies/|
|Integrated Taxonomic Information System||taxonomic information on plants, animals, fungi, microbes||http://www.itis.gov/|
|NASA Thesauri||engineering, physics, astronomy, astrophysics, planetary science, Earth sciences, biological sciences||https://www.sti.nasa.gov/nasa-thesaurus/|
|GCMD Keywords||Earth & climate sciences, instruments, sensors, services, data centers, etc.||https://earthdata.nasa.gov/earth-observation-data/find-data/gcmd/gcmd-keywords|
|The Gene Ontology Vocabulary||gene product characteristics, gene product annotation||http://amigo.geneontology.org/amigo/dd_browse|
|USGS Thesauri||agriculture, forest, fisheries, Earth sciences, life sciences, engineering, planetary sciences, social sciences etc.||https://www1.usgs.gov/csas/biocomplexity_thesaurus/index.html|
|IUPAC Gold Book||compendium of chemical terminology from the International Union of Pure and Applied Chemistry (IUPAC)||https://goldbook.iupac.org|