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If you would like to re-publish ("self-archive") a journal article or another paper via the "Green Road" of Open Access in the Research Collection, you need to comply with the copyright policies of the original publisher.

Self-archiving

Article version

Many publishing houses permit the publication of either preprints or postprints (also called Author's Accepted Manuscript, short AAM) of published articles in an institutional repository such as the Research Collection.

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Publishing houses rarely allow the use of the publisher PDF for publication in a repository.

Reserving a DOI

Your submission will receive a DOI when finished. If you would like to receive it before uploading your publication, follow the instructions here: Reserving a DOI

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File formats for publications

Research articles should be published as PDF-Files. We recommend using PDF/A. Instructions for Creating PDF files can be found here: Creating PDF Files

Avoid special characters in names of files and folders. These characters hamper compatibility because they lead to undesired effects depending on the operating system

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  • \ / ? : * " > < | : # % " { } | ^ [ ] ` ~ as well as blanks
  • Non ASCII characters such as ¢ ™ ® , umlauts (ä ö ü), diacritics such as à é ô etc.

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  • ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz0123456789

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Embargo

Some publishing houses only permit the publication of articles in repositories after a so-called embargo from the first publication date. The embargo generally varies between 6 to 36 months.

You can nevertheless submit your article at any time to the Research Collection. When uploading the file, indicate the embargo end date - your file will then be automatically made available to external users on this day while only metadata will be visible immediately.

Where to look up publisher copyright policies?

Tip

The SHERPA/RoMEO database provides information on self-archiving guidelines of many scholarly journals and publishers.

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In the absence of a publishing contract, the publisher's general terms and conditions apply.

Example

The following example of an entry in SHERPA/RoMEO for the journal "Advances in Intelligent Systems and Computing" tells you that...

  • your are allowed to publish a preprint (submitted version)
  • you are allowed to publish a postprint (accepted version) in an open acccess repository after an embargo of 12 months or on your homepage without embargo
  • your are only allowed to publish the publisher's version if you have paid an open access fee to the publisher

Securing authors' rights

Ideally, you should always make sure whether and to which extent self-archiving in an institutional repository is permitted before signing a publishing contract.

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Moreover, you can also obtain the publisher's consent to making a work accessible via the Research Collection retrospectively.

Self-archiving as part of a doctoral thesis (cumulative doctoral thesis)

Some publishers have special conditions for reusing content within doctoral theses that are more generous than what is documented in Sherpa/Romeo. You can find more information on this topic on the page Cumulative doctoral theses.

Reserving a DOI

Your submission will receive a DOI when finished. If you would like to receive it before uploading your publication, follow the instructions here: Reserving a DOI

Excerpt

File formats for publications

Research articles should be published as PDF-Files. We recommend using PDF/A. Instructions for Creating PDF files can be found here: Creating PDF Files

Avoid special characters in names of files and folders. These characters hamper compatibility because they lead to undesired effects depending on the operating system

  • Avoid the following characters:
    • \ / ? : * " > < | : # % " { } | ^ [ ] ` ~ as well as blanks
    • Non ASCII characters such as ¢ ™ ® , umlauts (ä ö ü), diacritics such as à é ô etc.
  • The following ASCII characters are permitted:
    • ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz0123456789
  • We are currently not aware of problems with the folllowing characters:
    • ! $ & ' ( ) + , - . ; = @ _