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This page is not yet finished in the English version of the Manual. Please use the German FAQs in the meanwhile.

Questions regarding data migrated from ETH E-Collection and ETH E-Citations

 What happened to the abstracts recorded in E-Citations?


 Did you deduplicate the data?

Yes, based on the E-Collection DOI, all items that existed in E-Collection as well as in E-Citations have been merged into one Research Collection item.

 I detected some discrepancies in the migrated data. What should I do?

If the problem refers only to a particular item, please report the necessary corrections as described on the page Suggest edits.

If you detected a problem related to several items, please report it via the contact form.

 Have my download statistics from the E-Collection been migrated?

Yes, we migrated the E-Collection access logs to the Research Collection. Due to the fact that the underlying software records the download counts in a different way, the exact numbers might differ tough.

General questions

 Do I have to register in order to be able to use the Research Collection?

Usually not. The Research Collection is freely accessible online. A valid nethz login is required for adding new publications as well as for editing existing publications. Furthermore, all items that display an "ETHZ users" availability tag can only be accessed by ETH members after they have signed in with their nethz account.

 Whom can I contact if I have questions?

Please use the contact form or contact the E-Publishing Office at the ETH Library via telephone: +41 44 632 72 22.


 Who is allowed to submit publications to the Research Collection?

All staff and doctoral students of ETH Zurich are entitled to submit their own publications and research datat relevant to research and teaching to the Research Collection.

The publication of a Master's thesis, Bachelor's thesis or a student paper in the Reseach Collection requires a declaration of consent from the professor or lead researcher.

 Which publication types are recorded and published in the Research Collection?
 Which file formats are suitable for submission?
 How can I submit a publication?
 Can I submit several files with one publication?

Yes, that is possible. You can upload as many files as you want with one publication.

 How can I obtain an ISBN number for my publication?

The ETH Library allocates ISBN numbers for individual publications by members of ETH Zurich upon request. Please request the ISBN before you submit your publication to the Research Collection, so you can integrate it into your PDF. You can find out how to proceed to obtain an ISBN on the ISBN Allocation page.

 How can I obtain a DOI (Digital Object Identifier) for my publication?

Each item in the Research Collection receives a DOI automatically of the following conditions are met:

  • You have uploaded a full text or other digital object.
  • You have selected either Open access, Embargoed access, ETHZ users or Selected users when defining the Access rights.

The DOI is published and registered once the internal review process for your item is completed.

 Can I obtain the DOI for my publication in advance to integrate it in the document?

 Yes, that is possible. See Reserving a DOI for instructions on how to proceed.

 I have written a document at ETH Zurich but am no longer a member of ETH Zurich. Can the document still be accepted in Research Collection?

Yes, that is possible. Please contact us in order to receive a guest account that will enable you to upload the file.

 I would like to publish a document as co-author (co-authorship). Is that possible?

Yes, in principle, provided that you have the co-authors' consent.

Copyright questions


I would like to publish my document via ETH E-Collection but it contains published articles or articles submitted for publication. Is publication in ETH E-Collection still possible?

It depends on the copyright regulations of the publishing houses in question, which you can garner from your publishing contract or the SHERPA/RoMEO-database (external link). This will also tell you which article version (postprint, preprint or publisher's PDF) you are permitted to publish with the consent of the publishing house and which embargoes you may have to observe

Can articles that have already been published in the publisher's layout be included in the ETH E-Collection?

Most publishing houses do not allow self-archiving of an article in the publisher’s layout. In many cases, however, the publication of preprints or postprints is permitted. Please check the regulations that apply to your publication in your publishing contract or the SHERPA/RoMEO-database (external link).

What is a preprint?

The version of a paper prior to the peer review process is referred to as a preprint or non-peer-reviewed author's manuscript

What is a postprint?

The peer-reviewed author's manuscript.
The postprint includes all changes and revisions that result from the peer review process. It is the final author's version of the manuscript accepted by the publishing house for publication. Content-wise, the postprint is identical to the publisher's PDF but does not include the publisher's layout or logo.

Where can I read the publishing house's copyright conditions?


The SHERPA/RoMEO-database (external link) provides a comprehensive listing of publisher guidelines on self-archiving and secondary publication, where you can find out which article version (postprint, preprint or publisher PDF) you are allowed to publish with the consent of the publishing house and which embargoes you may have to observe.

If ETH Zurich publishes my document via its repository, do I relinquish my copyrights?

No. In the event of publication via ETH E-Collection, the copyright remains with the author.

I have published my document via ETH E-Collection. Now a publisher has approached me and would also like to publish it. Is that possible?

Provided the rights of use have not been relinquished, there are no contractual agreements with ETH Zurich or a funding institution regarding usage, your document is not subject to an obligation of secrecy and the rights of third parties are not violated, you can agree to the publication. 
In the case of co-authorships, the co-authors must consent to the publication. Moreover, it should be contractually secured that the document published via the repository can continue to be offered. 

Can I publish a work via ETH E-Collection that contains figures I did not produce myself?

It depends on the nature of the figure:   
Technical figures   
Technical figures, i.e. tables, graphics or diagrams, which were clearly produced with a popular software programme (e.g. Excel, PowerPoint) without any great effort may be adopted from a template one to one provided that the source is correctly cited.  
Artistic works
Figures by third parties that exhibit artistic value may not be integrated in publications automatically. In such cases, who holds the exploitation rights and the conditions under which the figures may be published must be clarified beforehand. 
The publication of figures by third parties in materials that are exclusively used in classes does not constitute a breach of copyright. Limited activation on the ETH Zurich net (IP range) is recommended here.

Doctoral Theses

 Will I receive confirmation that I have uploaded the electronic version of my thesis?

Once the file has been uploaded, an automatic confirmation is generated.

 What do I have to take to the Doctoral Administration as proof that I have submitted the electronic version of my thesis?

You only have to present the confirmation you receive automatically after the upload.

 How long does it take for my thesis to be online?

The review and publication process for the full text takes a maximum of two working days. The metadata of your thesis will be visible immediately after upload.

 Am I allowed to include articles that have already been published in the publisher's layout in my doctoral thesis?

The further distribution of articles in the publisher’s version is prohibited by most scientific publishing houses. We recommend using post-prints or pre-prints.

 Does a CV have to be included in the electronic version of the thesis?

The CV can be omitted in the electronic version of the doctoral thesis. However, it must be included in the print copies to be submitted.

 Having uploaded the electronic version of my doctoral thesis and submitted the print copies, I would now like to make some changes to the electronic version. Can I upload the revised electronic version?

No, once the doctoral thesis has been approved by the Department Conference, it can no longer be changed. The printed version must match the electronic version.

 Can I have a dissertation / Habilitation, that hadn't been published so far, posted later?

Yes, that is possible, if you are the author. Please contact us.




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