Questions regarding data migrated from ETH E-Collection and ETH E-Citations
In the run-up to the launch of the Research Collection, ETH Library conducted an analysis of the copyright situation for the abstracts recorded in ETH E-Citations, the majority of which had previously been copied directly into the bibliography from the publisher’s website. Unfortunately, we discovered that the previous practice of adopting abstracts in the institutional bibliography unchecked is not permitted by Swiss copyright law. The publishers usually have the authors transfer the exclusive usage right for these abstracts (and the full texts).
Consequently, we were forced to seize the change of system as an opportunity to make adjustments for these abstracts, the majority of which had unfortunately been published illegitimately. Therefore, we have not migrated any abstracts from ETH E-Citations to the Research Collection for the publication types journal contributions, conference contributions and books (the types of publication where, according to our analysis, the publishers hold the copyright in the vast majority of cases).
With the launch of the Research Collection, ETH Library will start publishing abstracts and full texts for articles published under a Creative Commons licence and add abstracts and full texts for these references retrospectively. For publications where the publisher holds the copyright, the permissibility of publishing full texts and/or abstracts must be clarified by the author or ETH Library using the Sherpa/Romeo database for each individual case.
Yes, based on the E-Collection DOI, all items that existed in E-Collection as well as in E-Citations have been merged into one Research Collection item.
We are currently importing the access logs into the Research Collection, in order to add them to the statistics displayed below each item. Due to the large volume of data the process will take some more weeks to finish.
Usually not. The Research Collection is freely accessible online. A valid nethz login is required for adding new publications as well as for editing existing publications. Furthermore, all items that display an "ETHZ users" availability tag can only be accessed by ETH members after they have signed in with their nethz account.
Please use the contact form or contact the E-Publishing Office at the ETH Library via telephone: +41 44 632 72 22.
All staff and doctoral students of ETH Zurich are entitled to submit their own publications and research datat relevant to research and teaching to the Research Collection.
The publication of a Master's thesis, Bachelor's thesis or a student paper in the Reseach Collection requires a declaration of consent from the professor or lead researcher.
See Publication Types.
See Publication process.
Yes, that is possible. You can upload as many files as you want with one publication.
The ETH Library allocates ISBN numbers for individual publications by members of ETH Zurich upon request. Please request the ISBN before you submit your publication to the Research Collection, so you can integrate it into your PDF. You can find out how to proceed to obtain an ISBN on the ISBN Allocation page.
Each item in the Research Collection receives a DOI automatically of the following conditions are met:
- You have uploaded a full text or other digital object.
- You have selected either Open access, Embargoed access, ETHZ users or Selected users when defining the Access rights.
The DOI is published and registered once the internal review process for your item is completed.
Yes, that is possible. See Reserving a DOI for instructions on how to proceed.
Yes, that is possible. Please contact us in order to receive a guest account that will enable you to upload the file.
Yes, in principle, provided that you have the co-authors' consent.
Yes, that is possible. Please flag these publications in the Describe step of the submission process by choosing "No" when asked if your work is an ETH Publication.
Yes, that is possible, provided that you only want to upload bibliographic data. You can upload lists in BibTex or RIS format containing up to 100 publications. Batch import of full texts or other digital objects is not possible due to copyright reasons. See also Batch import metadata.
Yes, that is possible. See Batch import metadata.
Yes, that is possible. See Batch import metadata.
It depends on the copyright regulations of the publishing houses in question, which you can garner from your publishing contract or the SHERPA/RoMEO-database. This will also tell you which article version (postprint, preprint or publisher's PDF) you are permitted to publish with the consent of the publishing house and which embargoes you may have to observe.
The SHERPA/RoMEO-database provides a comprehensive listing of publisher guidelines on self-archiving and secondary publication, where you can find out which article version (postprint, preprint or publisher PDF) you are allowed to publish with the consent of the publishing house and which embargoes you may have to observe.
The version of a paper prior to the peer review process is referred to as a preprint or non-peer-reviewed author's manuscript.
The post print or Author's Accepted Manuscript (AAM) includes all changes and revisions that result from the peer review process. It is the final author's version of the manuscript accepted by the publishing house for publication. Content-wise, the postprint is identical to the publisher's PDF but does not include the publisher's layout or logo.
No. In the event of publication via the Research Collection, the copyright remains with the author.
Provided the rights of use have not been relinquished, there are no contractual agreements with ETH Zurich or a funding institution regarding usage, your document is not subject to an obligation of secrecy and the rights of third parties are not violated, you can agree to the publication.
In the case of co-authorships, the co-authors must consent to the publication. Moreover, it should be contractually secured that the work published via the repository can continue to be offered.
It depends on the nature of the figure:
Technical figures, i.e. tables, graphics or diagrams, which were clearly produced with a popular software programme (e.g. Excel, PowerPoint) without any great effort may be adopted from a template one to one provided that the source is correctly cited.
Figures by third parties that exhibit artistic value may not be integrated in publications automatically. In such cases, who holds the exploitation rights and the conditions under which the figures may be published must be clarified beforehand.
If the work has already been published with a commercial publisher it is very common that the authors have transferred all exploitation rights to the publisher. Therefore it is usually not possible to publish abstracts extracted from publisher PDFs in the Research Collection. If the original work has been issued under a Creative Commons License (e.g. in an Open Access journal), it is possible to publish the abstract (and the full text) in the Research Collection.
Once the file has been uploaded, an automatic confirmation is generated.
You only have to present the confirmation you receive automatically after the upload.
The review and publication process for the full text takes a maximum of two working days. The metadata of your thesis will be visible immediately after upload.
The further distribution of articles in the publisher’s version is prohibited by most scientific publishing houses. We recommend using post-prints or pre-prints.
The CV can be omitted in the electronic version of the doctoral thesis. However, it must be included in the print copies to be submitted.
No, once the doctoral thesis has been approved by the Department Conference, it can no longer be changed. The printed version must match the electronic version.
Yes, that is possible, if you are the author. Please contact us.
No. Nevertheless, you are required to arrange the storage of certain research data in accordance with ETH Zurich's guidelines for good scientific practice.
Some funding agencies also have specifications for data storage. However, you usually decide yourself which data archive or service best meets your requirements. The index re3data reviews a wide range of data archives.
Publications in the Annual Acadedemic Achievements
Yes, that is possible. Please see Add organsational codes for instructions on how to proceed.
Please see the instructions Confirm organisational codes.
Each head of an organizational unit subject to report via Annual Academic Achievements has permission to confirm organizational units in the Research Collection. They can delegate this permission to other ETH members. The delegation has to be executed in ETHIS. For instructions on how to proceed see Delegieren einer Berechtigung in ETHIS.
Publications in the ETH Web
Web editors using the content management system AEM can use the Publications component to generate publication lists for individual persons or organisational units. The functionality of the Publications component is described in the AEM Manual (nethz account required to access this page).
There might be various reasons. To help you find the problem please let us know how exactly your component is configured, e.g. which criteria (author, organisational codes,...) your are filtering for and which publication you miss.