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How to upload your software to the ETH Data Archive for Software Registration (ETH transfer):

http://data-archive.ethz.ch/deposit

This service is provided by ETH-Bibliothek to affiliates of ETH Zurich. You may deposit data you produced as part of your employment with ETH Zurich.

 

1. Prepare your data (ZIP or tar file)

Please pack all your files and documentation into a ZIP or tar file . ZIP files are recommended for Windows users, tar files for Mac users. For preservation reasons, please do not use compression while creating the ZIP or tar files. It is recommended not to upload files bigger than 2 GB.

See also our further information regarding formats and data upload:

File formats for archiving

Recommendations for uploading data

 

Please proceed as described on the ETH transfer Software Disclosure web page: https://www.ethz.ch/en/industry-and-society/intellectual-property/software/software-disclosure.html

CLOSED Source Software:

  • Please fill out the "Software Disclosure" form and send it to ETH transfer.
  • Put all source code and documentation files into a ZIP or tar archive.

OPEN Source Software:

 

If you plan to upload a new version of a software package that is already stored in the ETH Data Archive, please contact us prior to getting started. We will give you advice on how to create the metadata to describe the relationship between the old and the new version.

 

2. Apply for a user account

Go to: http://data-archive.ethz.ch/deposit

2.1 General Remark

Due to software updates, the design of the user interface can change and the screenshots below may not correspond to the actual appearance. But the process and the functionalities are still the same.

2.2 Register

We advise you to establish an encrypted VPN connection to the ETH network before logging in to the ETH Data Archive. This is normally the case if you are working from your ETH office. If you are accessing the ETH Data Archive remotely, please consult the following link to learn how to connect to the ETH network in an encrypted, secure and authenticated way: https://www.ethz.ch/content/dam/ethz/associates/services/Service/IT-Services/files/catalogue/networks/VPN_EN.pdf

Please click on "Register" and fill in the user form.

Fields marked with * are mandatory.

Note: Your password should consist of at least 8 characters, at least one digit, one uppercase character and one lowercase character (e.g. 54Bigsmall).

Avoid special characters.

Please do not use your e-mail address as user name!

 

 2.3 Options

 

 

Please choose "I will deposit on behalf of ETH transfer Software Registration".

 

 

 

Please enter your ETH affiliation.

Please click on "Exit". You will receive an automatically generated e-mail confirming your application.

 

Your user account will be ready for use within the next working day. You will get a personal e-mail message that informs you on how to proceed.

Note: If you get an error message with one of the next steps, please try to log out and login again.

Your user account will be valid for two years after first registration. After its expiry, you will not be able to log in to deposit new data. In this case, please contact us at data-archive@library.ethz.ch to renew your account.

 

3. Upload your data

Go to the deposit module: http://data-archive.ethz.ch/deposit

3.1 General Remark

Due to software updates, the design of the user interface can change and the screenshots below may not correspond to the actual appearance. But the process and the functionalities are still the same.

3.2 Login 

We advise you to establish an encrypted VPN connection to the ETH network before logging in to the ETH Data Archive. This is normally the case if you are working from your ETH office. If you are accessing the ETH Data Archive remotely, please consult the following link to learn how to connect to the ETH network in an encrypted, secure and authenticated way: https://www.ethz.ch/content/dam/ethz/associates/services/Service/IT-Services/files/catalogue/networks/VPN_EN.pdf

Enter your user name and password.

Please choose "Research Data" as Institution.

 

Click on "Add Deposit Activity "

Note: This is your personal deposit interface where you can find all your deposits: drafts as well as successfully archived packages.

 

3.3 Deposit Workflow

Please choose the appropriate upload workflow according to the ETH transfer Software Disclosure:

• CLOSED Source Software Registration

• OPEN Source Software Registration

 3.4 Descriptive Information

Please enter descriptive information about your software package.

Fields marked with * are mandatory.

If you deposit closed source software, please indicate your ETH transfer reference number.

If you deposit open source software, please indicate under which license  the software is available.

 

 

Some of the fields have tooltips that give you short descriptions of what kind of information is expected.

Note: This information about your data will be publicly available in the Knowledge Portal http://www.library.ethz.ch/en/.

3.5 Assertion of Copyright

On the "Assertion of Copyright" page, the appropriate access rights policy has been automatically set according to the Upload Workflow you have chosen before.

• OPEN means: Everybody can access your software package

• STAFF ONLY means: only ETH transfer and ETH library staff (and yourself) can access your software package

All software packages will be archived for 15 years.

Please read the agreement carefully and check the "accept" box.

3.6 File Upload

Please choose "Upload File 1" for ZIP files or "Upload File 2" for tar files and select the file you want to submit.

The maximum file size is 10 GB. However, it is recommended not to upload files bigger than 2 GB.

Label and notes are optional.

Make sure that the open source package contains the license file.

 

3.7 Save or Submit

You can either save your uploaded software package as a draft or submit it directly to the ETH Data Archive.

When your data is validated and successfully archived, you will receive an e-mail notification that provides you with a persistent link  to your software package. This may take up to two working days.

Note: The DOI link indicated in the e-mail notification (open source software only) will be active the following day.

 

If you have any questions, please do not hesitate to contact the Digital Curation Team:

data-archive@library.ethz.ch

http://www.library.ethz.ch/Digital-Curation

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