How to upload your software to the ETH Data Archive for Software Registration (ETH transfer):
http://data-archive.ethz.ch/deposit
This service is provided by ETH Library to affiliates of ETH Zurich. You may deposit data you produced as part of your employment with ETH Zurich.
1. Prepare your data (ZIP or tar file)
Please pack all your files and documentation into a ZIP or tar file . ZIP files are recommended for Windows users, tar files for Mac users. For preservation reasons, please do not use compression while creating the ZIP or tar files. It is recommended not to upload files bigger than 2 GB.
See also our further information regarding formats and data upload:
Please proceed as described on the ETH transfer Software Disclosure web page: https://www.ethz.ch/en/industry-and-society/intellectual-property/software/software-disclosure.html
CLOSED Source Software:
- Please fill out the "Software Disclosure" form and send it to ETH transfer.
- Put all source code and documentation files into a ZIP or tar archive.
OPEN Source Software:
- Put all source code and documentation files into a ZIP or tar archive.
- Include a file named LICENSE that comprises the agreed license (http://opensource.org/licenses/alphabetical)
If you plan to upload a new version of a software package that is already stored in the ETH Data Archive, please contact us prior to getting started. We will give you advice on how to create the metadata to describe the relationship between the old and the new version.
2. Apply for a user account
Go to: http://data-archive.ethz.ch/deposit
2.1 General Remark
Due to software updates, the design of the user interface can change and the screenshots below may not correspond to the actual appearance. But the process and the functionalities are still the same.
2.2 Register
| We advise you to establish an encrypted VPN connection to the ETH network before logging in to the ETH Data Archive. This is normally the case if you are working from your ETH office. If you are accessing the ETH Data Archive remotely, please consult the following link to learn how to connect to the ETH network in an encrypted, secure and authenticated way: https://www.ethz.ch/content/dam/ethz/associates/services/Service/IT-Services/files/catalogue/networks/VPN_EN.pdf Please click on "Register" and fill in the user form. Fields marked with * are mandatory. Note: Your password should consist of at least 8 characters, at least one digit, one uppercase character and one lowercase character (e.g. 54Bigsmall). Avoid special characters. Please do not use your e-mail address as user name! |
2.3 Options
| Please choose "I will deposit on behalf of ETH transfer Software Registration". |
| Please enter your ETH affiliation. |
| Please click on "Exit". You will receive an automatically generated e-mail confirming your application. |
Your user account will be ready for use within the next working day. You will get a personal e-mail message that informs you on how to proceed.
Note: If you get an error message with one of the next steps, please try to log out and login again.
Your user account will be valid for two years after first registration. After its expiry, you will not be able to log in to deposit new data. In this case, please contact us at data-archive@library.ethz.ch to renew your account.
3. Upload your data
Go to the deposit module: http://data-archive.ethz.ch/deposit
3.1 General Remark
Due to software updates, the design of the user interface can change and the screenshots below may not correspond to the actual appearance. But the process and the functionalities are still the same.
3.2 Login
| We advise you to establish an encrypted VPN connection to the ETH network before logging in to the ETH Data Archive. This is normally the case if you are working from your ETH office. If you are accessing the ETH Data Archive remotely, please consult the following link to learn how to connect to the ETH network in an encrypted, secure and authenticated way: https://www.ethz.ch/content/dam/ethz/associates/services/Service/IT-Services/files/catalogue/networks/VPN_EN.pdf Enter your user name and password. Please choose "Research Data" as Institution. |
| Click on "Add Deposit Activity " Note: This is your personal deposit interface where you can find all your deposits: drafts as well as successfully archived packages. |
3.3 Deposit Workflow
| Please choose the appropriate upload workflow according to the ETH transfer Software Disclosure: • CLOSED Source Software Registration • OPEN Source Software Registration |
3.4 Descriptive Information
| Please enter descriptive information about your software package. Fields marked with * are mandatory. If you deposit closed source software, please indicate your ETH transfer reference number. If you deposit open source software, please indicate under which license the software is available.
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Some of the fields have tooltips that give you short descriptions of what kind of information is expected.
Note: This information about your data will be publicly available in the Knowledge Portal http://www.library.ethz.ch/en/.
3.5 Assertion of Copyright
| On the "Assertion of Copyright" page, the appropriate access rights policy has been automatically set according to the Upload Workflow you have chosen before. • OPEN means: Everybody can access your software package • STAFF ONLY means: only ETH transfer and ETH library staff (and yourself) can access your software package |
All software packages will be archived for 15 years.
Please read the agreement carefully and check the "accept" box.
3.6 File Upload
| Please choose "Upload File 1" for ZIP files or "Upload File 2" for tar files and select the file you want to submit. The maximum file size is 10 GB. However, it is recommended not to upload files bigger than 2 GB. Label and notes are optional. Make sure that the open source package contains the license file.
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3.7 Save or Submit
| You can either save your uploaded software package as a draft or submit it directly to the ETH Data Archive. |
When your data is validated and successfully archived, you will receive an e-mail notification that provides you with a persistent link to your software package. This may take up to two working days.
Note: The DOI link indicated in the e-mail notification (open source software only) will be active the following day.
